Strategic Assessment & Recommendations
Program Current-State Assessment
Conducted Mar 15, 2025. Findings are distinguished as verified observations or assumptions; recommendations progress from proposal to approved action.
- 1Diagnose
- 2Prioritize
- 3Recommend
- 4Implement
- 5Measure
Diagnose · 1–5 scale
Current-state scores
Impact × Feasibility · size = urgency
Prioritization matrix
Evidence base
Findings
Deep community loyalty among coaching staff
Average head coach tenure of 9.2 years; 14 of 19 are alumni.
Coaching · score 4/5
High attrition between grades 9 and 10
31% of freshman athletes did not return as sophomores (3-year average).
Athlete Development · score 2/5
Fragmented scheduling and communication tools
Five tools in use; staff report 6+ hours/week reconciling schedules.
Operations · score 2/5
No formal athletics governance charter
Committee roles are defined by practice rather than policy.
Governance · score 2/5
Underused evening and summer facility capacity
Estimated 40% of available hours unused; youth clubs express interest.
Finance · score 3/5
Strength and recovery space below peer standard
1,800 sq ft vs. peer median of 5,200 sq ft.
Facilities · score 2/5
Prioritize & recommend
Recommendations
| Recommendation | Impact | Urgency | Feasibility | Resources | Score | Priority | Status |
|---|---|---|---|---|---|---|---|
| Launch a structured mentorship and wellbeing programMarcus Ellery | 4 | 5 | 4 | 2 | 4.3 | Priority 1 | Implemented |
| Adopt an athletics governance charterClaire Bennett | 3 | 3 | 5 | 1 | 3.6 | Priority 2 | Approved Action |
| Consolidate onto a single operations platformDana Whitfield | 3 | 4 | 3 | 2 | 3.4 | Priority 2 | Approved Action |
| Monetize unused facility capacityHelen Okafor | 3 | 3 | 4 | 1 | 3.4 | Priority 2 | Implemented |
| Build a dedicated performance centerPriya Natarajan | 5 | 3 | 2 | 5 | 3.4 | Priority 2 | Approved Action |
| Formalize alumni coaches as mentors to new staffMarcus Ellery | 3 | 2 | 5 | 1 | 3.3 | Priority 2 | Proposed |
Score = 40% impact + 30% urgency + 20% feasibility + 10% inverse resource need.
From finding to measurable action
Strategic conversion
1 · Finding
No formal athletics governance charter
Verified Observation2 · Recommendation
Adopt an athletics governance charter
Root cause: Rapid program growth outpaced board structures.
Intervention: Charter defining committee scope, cadence and KPIs reported.
Resources: $12K legal review
Approved Action3 · Objective & Initiative
5.2 · Establish accountable athletics governanceINI-502 · Athletics Governance CharterNot Started4 · Measure
0/1 milestones complete
No KPIs yet — defined on conversion.
Reporting year FY2026. Select any recommendation above or a point on the matrix to trace it.